To create and manage settings for
your Breakout rooms before your scheduled
meeting:
Go to your Teams calendar and
open the appropriate meeting clicking Edit.
In the Meeting Details menu
click the menu item across the top Breakout rooms.
* If
you see a plus icon instead make your
window bigger, or click the plus to
get the dropdown menu
item.
This will bring you to the Breakout
rooms setup page, click Create
rooms. A prompt to select the
number of rooms you would like to create will
pop up. Add the correct number of rooms and
select Add rooms.
Your rooms will be created and
appear in the panel. In the top right corner
select the settings cog. This
will open the settings menu where you can
set:
- Co-presenters who will help you manage the
Teams rooms, and participants.
- Room timers, to automatically close after
the allotted time, and redistribute the
participants back into the main
call.
- Automatic room enrollment.
- Whether on not you allow people to leave
the Breakout rooms of their own
volition.
Managing your rooms once in the
meeting
*Note: Participants
organised into the rooms will be based
upon the participants currently in the Teams
call. Participants who join late or have
dropped from the call will need to be
manually re-assigned.
After the rooms have been setup
the Rooms button will open
the Breakout room menu for management
features:
- Unassigned participants can be assigned
with Assign participants button.
- Open button opens all rooms at
once, or if the rooms are open Close will close all rooms at
once.
- allows
rooms to be added.
- allow
deletion of all rooms.
- opens
the Breakout room settings.
Within the Breakout room Settings
menu, you can:
- Assign your co-presenters, who will
be able to assist with the managerial
properties of Breakout rooms.
- Set a time limit on the rooms,
which will close at the end and re-assign
participants to the main call.
- Allow automatic enrolment to the
rooms.
- Allow participants to exit their breakout
rooms on their own
prerogative.
To control individual rooms or to
Join them as a lecturer/presenter you can
hover over the status of the room to get the more options ellipses. Click more
options and you will get
additional managerial features of the room,
including the option to Join
room.
Once you have joined a room a second
Teams meeting window will open. To leave this
meeting carefully select to Leave the rooms instance of
Teams, and click Resume at the
top of the main call window.
* Note: In the main call
participants who are in a Breakout room,
or are transferring back to the main call
meeting will be listed as On
hold.