Knowledge Base

Staff with either the Teacher or Non-editing Teacher role may create Course or Group events that appear in the MIC Moodle Calendar.

1. Access MIC Moodle in the usual manner using your Teaching account.
   
2. From any Moodle page, locate your Profile Image or Initials at the top right corner of the page and click on the dropdown arrow to the right of this item.
   
3. From the Context menu displayed, choose Calendar. The calendar will open, displaying the current month and highlighting today’s date.
   
4. To add a new event, either:
   

   
   
• Click the New event button at the top of the calendar,
  or
• Locate the intended event date in the calendar and click on it.
  
5. A New event popup will appear. Give your event an informative title in the Event title field: this is mandatory.
   
6. Set the date and time the event is scheduled to start at Date.
   
7. For Type of event, choose whether you wish the event to be made available to (one of the following):
   
1. User – for your own information only. The event will show in your own Moodle calendar but will not show to any other Moodle participants.
   
2. Group – this allows you to post a Calendar event to show in the calendars of the participants within a specified Group within a specified Module. You must have enabled Groups within the Module prior to setting this.
   
   
   
   At Course, search for the Module code to which you wish to post the Calendar event and select it. Pay careful attention to ensure you are posting to the current year/semester module when you search and select the Module.
   
   
   
   At Group, select the Group identifier to which you wish to make the Calendar event available.
   
3. Course – this allows you to post a Calendar event to show in the calendars of all participants within  specific module on which you have Teacher or Non-editing teacher access.
   
   
   
   At Course, search for the Module code to which you wish to post the Calendar event and select it. Pay careful attention to ensure you are posting to the current year/semester module when you search and select the Module.
   
8. Click Show more to expand further options (it is strongly recommended that you complete all sections for each event).
   
9. At Description, add details of the Event that is being added.
   
   
   
   Use the Description to provide any supporting information that may be helpful to participants in the event, or reminders as to where they can find tasks for which this calendar event is a reminder.
   
   
   
   If you have scheduled an event such as a Teams Meeting or other Live Webinar, you may post the link and joining details in the description. Use the Linking tools provided in the icon bar to configure links as needed.
   
10. Location information can be provided, such as a Room Number or other address. This will appear for ready reference in the Calendar view.
    
    
    
    Specify the Duration (recommended) by specifying either the date and time when the event is expected to finish or the Duration in minutes.
    
    
    
    If your event repeats each week over the course of a semester or year, you may choose to Repeat this event and then specify how many repeats are scheduled. Remember that if you schedule Repeat this event, make allowances for the fact that the event will recur each week regardless of holidays. For this reason it may be advised to Repeat until the next break and add a new Calendar event to continue after the break week(s).
    
    
    
    Important - Repeating Event Links
    

    If you are using Repeat this event with a Teams Meeting or other event web link that the link is valid not only for a single event and will continue to be valid and accessible for the full duration of the Repeat schedule.
    
11. Review all your setting and, when satisfied, click Save.