It is recommended that you have decided and planned your Teams sessions before creating scheduled events in Teams. It is good to know the date(s) and time(s) of sessions as well as having details of participants (students) and presenters (staff).

Open Teams using your Desktop app (preferred) or through www.office.com. 

  • Open the list of Teams from the left-most panel and locate the required team with which you will schedule a meeting
  • Once you have located your Team click on the General or other specific channel (the guide will focus on the General channel).

  • On the top right of your General channel you should see a Meet button.

Teams channel indicating the Meeting button.

  • Click on the dropdown next to the Meet button and choose Schedule a meeting. 

Teams channel indicating the Schedule a Meeting dropdown option.


You will be prompted to add your details for the meeting:

  • Add meeting title: Give the meeting a descriptive title.
  • Choose the date and time: that you wish to schedule this meeting and also choose if you wish for the meeting to be repeated.
  • Channel option: You will find the channel option underneath the date and time fields, choose the relevant channel to share this meeting with.
  • Add a description for this meeting: Add a description for your meeting - possibly some of objectives and expectations for the meeting. 
  • When you are happy with your meeting details click Save.
Teams meeting details editing page.


  • You will see the meeting display in the Posts section of your channel.
To ensure that only you have suitable permissions configured for your session, the settings will need to be modified.

To do this:

  • Click on the ellipsis (3 dots) to the right of the meeting and click View meeting details.
Settings elipses dropdown to view and edit meeting details.
  • Then click on Meeting options located to the top of the meeting settings.
  • The Meeting options will display.
  • In the Meeting options you can configure:
    • Who can bypass the lobby
    • Who can present – We would suggest changing this setting to Only me if you are the only person presenting in the meeting, to ensure only you have those rights.
      • If you intend to have several presenters in your teams meeting this would need to be set up in advance of customizing these meeting details. Please visit article "How do I set up my teams meeting to have multiple presenters" for the necessary steps. 
    • Allow mic for attendees – this setting can be changed within the meeting if necessary, or configured beforehand here.
    • Allow camera – this setting can be changed within the meeting if necessary.
    • Record automatically – Leave this set to No.

To share your meeting with your students through Moodle:

  • Click on the Meeting and Copy the link provided, as below.

Copy link indicated in Teams meeting.

  • Once the link has been copied, return to your Moodle page and add a URL resource using the activity picker. 

Moodle activity chooser indicating URL resource.

  • Paste the link you have copied from Teams into a URL resource.
  • Give the URL a descriptive title will help students differentiate sessions.