To create Breakout rooms during a
meeting:
Join your Teams meeting.
At the top of your the screen
click Rooms.
Create Breakout rooms menu will open
on the right side of the call
window.
- Choose the number of rooms that you want
to create.
- Choose to let Teams automatically and
randomly assign participants to rooms, or
to manually assign participants to
rooms.
Once you are happy with your
settings, click Create
rooms.
*Note: Participants
organised into the rooms will be based
upon the participants currently in the Teams
call. Participants who join late or have
dropped from the call will need to be
manually re-assigned.
After the rooms have been setup
the Rooms button will open
the Breakout room menu for management
features:
- Unassigned participants can be assigned
with Assign participants button.
- Open button opens all rooms at
once, or if the rooms are open Close will close all rooms at
once.
- allows
rooms to be added.
- allow
deletion of all rooms.
- opens
the Breakout room settings.
Within the Breakout room Settings
menu, you can:
- Assign your co-presenters, who will
be able to assist with the managerial
properties of Breakout rooms.
- Set a time limit on the rooms,
which will close at the end and re-assign
participants to the main call.
- Allow automatic enrolment to the
rooms.
- Allow participants to exit their breakout
rooms on their own
prerogative.
To control individual rooms or to
Join them as a lecturer/presenter you can
hover over the status of the room to get the more options ellipses. Click more
options and you will get
additional managerial features of the room,
including the option to Join
room.
Once you have joined a room a second
Teams meeting window will open. To leave this
meeting carefully select to Leave the rooms instance of
Teams, and click Resume at the
top of the main call window.
* Note: In the main call
participants who are in a Breakout room,
or are transferring back to the main call
meeting will be listed as On
hold.